Big Changes Coming to Job Postings and Hiring in Ontario 2026
If you’re an employer or a job seeker in Ontario, hiring is about to look a lot different. Starting January 1st 2026 Ontario is rolling out new rules for job postings and hiring practices.
The goal? More transparency, fairness, and a better experience for candidates.
What’s Changing in Job Postings
From 2026, any employer in Ontario with 25 or more employees will need to follow these new rules when posting jobs publicly:
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Salary or pay range required
Job ads must include either the pay rate or a salary range (within a $50,000 spread). Jobs over $200,000 per year don’t have to list pay. -
No more “Canadian experience” requirements
Employers can’t ask for Canadian work experience in postings or applications. This makes it easier for newcomers to apply. -
AI use must be disclosed
If artificial intelligence is being used to screen or assess applicants, the posting has to say so. -
Postings must be real vacancies
Employers have to state whether the job is actually open, cutting down on “fake” or evergreen listings.
What Happens After Interviews
If a candidate has been interviewed, the employer must let said candidate know within 45 days if they’ve made a decision. That communication can be by email, letter, or even in person—but it has to happen.
Record Keeping for Employers
Employers must keep copies of job postings, applications, and candidate communications for 3 years. This ensures there’s a clear record in case of audits, disputes, or compliance checks, and helps maintain consistency and accountability in the hiring process.
Changes Already Implemented in 2025
Even before these posting rules start, there have been new requirements as of 2025:
From July 1, 2025, employers with 25+ staff must give all new hires a written document that includes:
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Employer name and contact person
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Work location
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Starting wage or commission details
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Payday schedule
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Expected hours of work
Why This Matters
For job seekers:
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You’ll see clear salary ranges upfront.
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Newcomers won’t be blocked by “Canadian experience” barriers.
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No more endless waiting after interviews.
For employers:
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These rules mean updating job posting templates and HR practices.
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Being transparent can help attract stronger candidates.
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Compliance avoids legal headaches.
At Hamilton Recruiting we have always strived to be as transparent as possible and to follow these guidelines to the best of our abilities. These changes align closely with our values, and we are looking forward to continue supporting both employers and candidates with clarity and fairness in the hiring process.
Disclaimer: This blog is for educational purposes only and is not legal advice. Please do your own research and consult a qualified professional before making any decisions about hiring or employment practices.